Event privacy policy

SOCLUB GROUP INC. ("SOCLUB") promotes and organizes CONNECT WITH FUTURE through soclubgroup.com. This Event Privacy Policy applies to personal information SOCLUB collects in connection with Event registration, purchases, communications, attendance, security and event media. It supplements any applicable general website policy. For privacy requests and all Event inquiries: info@soclubgroup.com; 647-886-2624; 21 Wolf Creek Crescent, Vaughan, Ontario L6A 4C6, Canada.

Depending on how attendees interact with the Event, SOCLUB may collect: name and contact details; purchase/order/ticket details, transaction status and limited payment-processing references; registration responses and preferences; optional professional affiliation; age eligibility or confirmation of government-ID check (normally without retaining copies); attendance/check-in status; submitted inquiries and accommodation requests; photographs, audio/video, interviews and recordings at the Event; security/incident reports and relevant communications; and limited device, browser, analytics and cookie data collected through our website. SOCLUB should not collect detailed identity numbers, sensitive medical data, biometrics or full payment-card details unless demonstrably necessary, lawful and separately disclosed.

Information is used to manage ticketing and access, verify purchases and age eligibility, deliver Event information and changes, administer safety, respond to inquiries and incidents, handle refunds and disputes, prevent fraud, fulfil applicable legal duties, and publish genuine event coverage where lawfully permitted. Optional marketing, cross-event profiling, sharing attendee contact lists with sponsors and unrelated advertising uses are not necessary to attend and require an independent lawful basis and appropriate choices. SOCLUB does not sell its attendee contact list as a default Event practice.

Payments are processed by Stripe, a third-party payments provider, through the secure payment form at checkout. SOCLUB receives transaction references and limited payment metadata and does not receive or store complete card numbers. Service providers may include hosting, email, registration/check-in, venue/security, media production and customer-support vendors, subject to duties appropriate to their actual roles. Only information reasonably necessary for a defined service should be shared. Robots and technology suppliers may not automatically capture attendee biometrics, video or contact lists for independent marketing.

SOCLUB may disclose limited attendee information to the venue or authorized security for admission, safety, age verification, capacity control and incident handling, and to a relevant specialized vendor where needed to investigate a specific safety issue or fulfil a voluntary interaction. A vendor's own independent data collection, facial recognition, autonomous recording or marketing must be separately disclosed and appropriately authorized. No general transfer of the attendee database to the venue, robotics suppliers or caterers is authorized merely by registering.

Event photography and video may capture attendees incidentally or in identifiable ways. SOCLUB intends to use lawful recordings for Event coverage, promotional recaps, podcasts, website and social-media posts and archival documentation. Prominent notice will be provided before purchase and at entrances; featured interviews, deliberate endorsements or sensitive uses will receive additional consent when required. Once content is publicly released, independent third parties may copy or redistribute it beyond SOCLUB's control; requests to correct or remove content will be assessed under applicable law and practical possibilities. No deceptive synthetic impersonation or unauthorized biometric profiling is authorized.

Transaction confirmations, Event instructions, operational updates, incident communications and legally required notices may be sent in connection with the Event. Consent to the Waiver is not consent to unrelated marketing. Optional future SOCLUB offers, partner promotions or newsletters will use a separate, unchecked opt-in where express consent is relied upon. Commercial messages will identify the sender, provide contact details and an effective unsubscribe mechanism, as required by Canada's anti-spam legislation (CASL). Consent and unsubscribe records will be retained as legally appropriate. Refusal to consent to optional marketing will not prevent Event purchase.

The Event website may use strictly necessary cookies for security and checkout and optional analytics or advertising technology only as actually configured. Before publication, SOCLUB must inventory the cookies, pixels and integrations deployed on soclubgroup.com and supply an accurate cookie banner or control where legally required. This policy does not assert that any particular tracking service is present absent verification.

SOCLUB will retain identifiable information only for as long as reasonably necessary for the identified purpose, legal compliance, legitimate dispute defence, audit and security requirements, followed by deletion, anonymization or secure disposal as appropriate. Exact retention schedules must reflect actual systems and operational/legal needs and should be documented internally. SOCLUB uses administrative, physical and technical safeguards proportionate to sensitivity; no electronic service can promise absolute security. Access is restricted to persons with a legitimate need and relevant duties.

Website, cloud, payment, social-media and communications providers may process information outside Ontario or Canada. Such information may be accessible under the laws of those jurisdictions. SOCLUB will use appropriate contractual/organizational protections and make additional disclosures where required by applicable privacy law. Actual service-provider jurisdictions must be validated before publication.

Subject to applicable law and permitted exceptions, an individual may request access to their personal information, seek correction, ask about our practices, raise a concern, or withdraw consent for optional uses. Withdrawal may affect optional services or future uses but does not necessarily undo lawful past disclosure or affect information SOCLUB must retain under legal duties. Direct requests to info@soclubgroup.com; SOCLUB may verify identity appropriately before responding. Concerns may also be brought to the Office of the Privacy Commissioner of Canada or another applicable regulator.

Event attendance is restricted to 19+. SOCLUB does not knowingly design Event registration to collect information from children. If SOCLUB learns that information was collected from a person ineligible to register, it will address the account and records in accordance with law. Where accommodation or safety information is sensitive, only the minimum appropriate information will be requested and protected.

Where required by PIPEDA or other applicable law, SOCLUB will assess and document privacy incidents, notify the regulator and affected persons when the statutory threshold is met, and preserve legally required records. SOCLUB may disclose information in response to valid legal process, emergencies and other lawful grounds, limited to what is authorized or required.

This Policy may be updated prospectively. Material new uses or disclosures will be accompanied by additional notice and consent where legally required. Ontario and applicable Canadian federal privacy and consumer laws govern; requirements of other jurisdictions may apply depending on actual processing and attendees. SEVERABILITY: If any provision is found invalid, the provision is ineffective only to that extent, without prejudicing remaining terms or mandatory privacy rights. This policy is a statement of privacy practices, not an attendee release of SOCLUB from statutory privacy duties.